Keeping everyone engaged is difficult in a remote setting. Board members who are accustomed to face-to-face meetings might find it hard to get their colleagues involved and be active participants. There are some best practices to run successful virtual meetings.
Make sure that the technology used to conduct meetings is user-friendly and secure. A clear and dynamic agenda can help keep meetings productive. It is essential to include board members in the process of setting the agenda and make it available in advance. This can be accomplished through a portal for boards, which allows attendees to review information and add points in the meeting prior to the meeting.
If a discussion goes off the topic, it’s crucial for the chair to get everyone back on track. It’s also essential for the chair to include those who haven’t spoken to ensure that discussions are balanced and aren’t dominated with key voices. Transition slides can be used to facilitate the discussion. They could include the consent agenda, the action items and the financial statements.
Incorporating breaks into meetings will increase the engagement levels, particularly in the case of trust-building activities such as small group discussions or teams with board members for peer mentoring sessions. It’s also important to provide feedback opportunities, whether it be in the form anonymous surveys or discussions after the meeting. These are a great way to help board members adjust to the virtual format. The minutes of the meeting that detail the discussions and decisions are crucial to ensure the smooth operation of your remote board.
https://boardmeeting.fr/2022/06/08/how-to-run-effective-remote-board-meetings/
